Noah Wallace, CIO of Silver Spring Foods, discusses the benefits of using Deacom ERP software to manage the various documents that the manufacturer requires in order to do business with its customers.
Document Generation & Regulatory Compliance in One System
With Deacom’s document management tools, you can generate all the necessary shipping labels, bills of lading, certificates of analysis, safety data sheets and other documents necessary to meet regulatory compliance.
Automate document generation from the ERP system, including Safety Data Sheets, product labels, packing lists, and barcode labels.
Batch tickets are used by production teams and outline how a job will be produced, including step-by-step instructions for production-related tasks and activities, materials required, timing, and by-products, just to name a few. Batch tickets can be configured to show the required formulation, quality, production, and inventory information.
Certificate of Analysis (CoA)
Automate the process of generating CoA documents used to attest or affirm that the finished product or raw material meets the QC requirements established and maintained within the ERP system. With the ability to include test results of raw materials used in the manufacturing process or enforce signature requirements of the QC team member and print the signature directly on the Certificate of Analysis document, you can streamline the process and ensure compliance efforts are met for customer requirements.
Nutrition Fact Panels
The process of designing and managing nutrition labels within the ERP software involves configuring user fields, user calculations, system constants, part form user tags, and the part form itself. The approach for storing nutritional information can be static or dynamic, depending on the company's needs. The static approach involves entering nutritional values directly into user fields on the finished goods, while the dynamic approach uses user fields or regulatory BOMs (Bill of Materials) to store nutritional information at different levels. BOM calculations are used to calculate nutritional values for finished goods based on the information stored in user fields or regulatory BOMs. These calculations include roll-up calculations to determine the total amounts of each nutrient in a BOM, calculations for finished goods per serving, and calculations for percent daily values based on FDA recommendations.
To comply with food, beverage, and drug regulations, Deacom ERP is configurable in a way that supports FDA, USDA, HC, and other agency regulatory requirements via the use of controls, such as those for equipment, maintenance, quality, receiving, storage, traceability, and recall. This includes various evaluation and improvement techniques and the keeping of electronic records and signatures that may be implemented and utilized to assist companies with regulatory compliance. To comply with financial regulations, the ERP system can be configured to meet IFRS, GAAP, and SOX audit requirements, helping organizations to comply with these accounting standards, from inventory value to foreign exchange gain/loss consolidation to revenue recognition and beyond.
SDS, GHS & Shipping Documents
For manufacturers of hazardous materials, Deacom ERP provides for the creation, management, and printing of regulatory standard Globally Harmonized System (GHS) Labels and Safety Data Sheets (SDSs). In this brief demonstration of the software, we show how these documents, including Certificates of Analysis, Bill of Materials, and Shipping labels, can all be generated from within the system to streamline business processes.
How does an ERP system reduce the need for manual processes?
By centralizing and automating numerous tasks, Deacom ERP is able to decrease the need for manual processes when it comes to document management. There's no need for manual creation or input because documents like Certificates of Analysis, Bills of Materials, Shipping Labels, SDS, GHS, and other compliance reports can be generated directly from within the system. Deacom ERP ensures consistency, accuracy, and efficiency by automating document generation, saving time and lowering the possibility of errors that could happen with manual processes.
Is it possible to generate customer-specific documents directly from the ERP system?
Yes, the production of customer-specific documents directly from the system is possible with Deacom ERP software. Deacom's document management features enable the customization and creation of various documents that are suited to the requirements of your customers and other regulatory bodies. This includes the capacity to produce invoices, purchase orders, shipping labels, certificates of analysis, and other pertinent documents that are customized for each customer. Deacom ensures precise and effective document generation, streamlining communication and transaction processes with customers, by utilizing the centralized data within the ERP system.
Can the ERP system handle complex labeling requirements?
Yes, complex labeling needs can be handled using the Deacom ERP system. It has strong labeling capabilities that can produce a variety of labels to suit diverse requirements, including shipping labels, nutrition labels, product labels, barcode labels, and more. Businesses can design and customize labels using the system's integrated document management features to adhere to legal requirements and unique industry standards. Deacom's labeling capabilities make it possible to generate labels quickly and accurately, guaranteeing that products are correctly labeled with the data necessary for compliance, identification, and tracking requirements. These features make your complex labeling needs easier to manage, eliminates manual labor, and increases overall operational efficiency.
How does the ERP system ensure compliance with regulatory standards?
Deacom ensures compliance with regulatory standards through various mechanisms including:
- Providing built-in functionality and features specifically designed to address regulatory requirements, such as quality control checkpoints, document control, and labeling capabilities
- Integrating regulatory compliance checks and validations within relevant workflows, ensuring that critical requirements are met before proceeding with operations
- Configurability of settings and parameters that allow businesses to align their processes with specific regulatory standards
- Enabling the generation of industry standard compliance reports and maintaining of those records as necessary
Unlock seamless document management and compliance with the Deacom integrated ERP system.
Generate certificates of analysis, GHS/SDS, labels, and more!
With Deacom ERP software, Graceland Fruit no longer needs to waste valuable time on manually creating shipping documents necessary to ship internationally.