Eliminate redundancy. Automate busywork.
Spruce® business management software is an easy-to-use ERP that transforms the way you work so you can focus on growing your business. The software is cloud-based and completely integrated, which reduces costly errors and improves communication across your organization. With access to your data from anywhere, you can make decisions based on facts, positively impacting your bottom line.
Spruce Features
Document Management
Automatically Link All Transactions
Built Around Core Document Management Functionality
All transactions are automatically linked, including handwritten or faxed records, so you have access to everything you need electronically.
Quickly access your customers’ quotes, orders, POs, receiving documents, and sales invoices in one centralized, easy-to-use system. Save time and money by emailing customers their statements and invoices.
Ready to save time and improve communication?
Get a Spruce Demo
Accounts Receivable
Simplify Invoicing and Accounts Receivable
Improve Cash Flow and Customer Satisfaction
In Spruce, you can process payments through Point of Sale or Accounts Receivable. Billing cycles close automatically (based on your schedule), and you can print/fax/email statements and invoices at any time.
A/R Status shows current and last statement or listings of charges and credits. Easily review activity for any period, by job or for all jobs, so you can understand what is at risk of being late.
Ready to improve your cash flow?
Accounts Payable
Streamline Invoicing & Improve Cash Flow
Fully Integrated A/P Provides a Complete Document Trail
Spruce's document management allows you to attach packing slips, vendor invoices, or any other Windows® compatible file or web link to any related document.
You can schedule automatic payments on invoice entry, discount, or due date, and the software has complete history retention, including inactive and disabled vendors.
With comprehensive direct and indirect purchase tracking, you will have access to all the A/P data you need. Plus, Spruce has complete EDI tie-in options for major vendors, including default bill-to settings for co-ops to save time and eliminate errors.
Ready to streamline your payables process?
General Ledger
Simplify Financial Reporting
Gain Complete Control Over All Transactions
Spruce provides informative summaries of GL activity and allows you to easily drill down into the details.
Review journal inquiries showing the credit and debit amounts associated with the account. View every document including invoices, payments, check runs, and receipts.
Spruce can handle flexible account numbering, a thirteenth adjustment cycle, unlimited open cycles, built-in and custom reporting, custom period setup, recurring journals, budgeting, automatic branch mapping—and more!
Ready to make your GL procedures easy?
Point of Sale
Fast and Convenient Check-out Process
Satisfy Customers and Improve Productivity
Spruce is designed to get customers through the check-out process quickly, creating a positive experience that promotes repeat business.
Your cashiers can quickly scan items, enter SKUs, or look them up in the system. Return processing is painless, customer lookup is easy, and transactions can be sent by email or fax—providing flexibility and saving paper.
You can even import data from external software like window manufacturers or design tools, eliminating the need to rekey these items into POS or purchasing—which saves time and prevents mistakes.
Ready to improve your customers' check-out experience?
Get a Spruce Demo
Purchasing & Inventory
Stock the Right Inventory
Simplify Purchasing with Vendor Integration
Stocking the wrong items or too much inventory ties up cash that can be invested in other areas.
Spruce offers many purchasing options including automated ordering and the ability to order stock based on past POs. Special orders are easy and vendor catalogs are integrated into the system so you know you’re ordering the right items.
Consolidated purchasing allows multi-location customers to assess the needs of the entire enterprise, improving efficiency and maximizing volume discounts.
Ready to make your purchasing process easy?
Reporting
Generate All Reports from Within the System
No Specialized Software or Training Required
Access to important information about your business is key to making good decisions. Permission-based reports allow you to decide which employees in your organization have access.
Reports are linked to key documents with details. Spruce doesn’t consolidate data, you get all the data without purchasing any add-ons. Read how JM Building Supply uses Spruce to see accurate data that saves time and money.
Lacking the details you need to make decisions?
Graphical Analytics
Get a Clear Visual View of Your Operation
Make Better Business Decisions
Spruce includes a predefined series of charts and queries so you can select those that are most useful for your business, customize them, and save to your analytics panel for easy access.
Quickly retrieve the data you need to make fast, appropriate business decisions and stay informed on day-to-day operations. No need to wait on reports! Optional Alerts can be configured to proactively notify you of events that could impact your business.
Ready for dashboard analytics to guide decisions?
Delivery
Reduce Dispatcher Call Volume
Automate Busywork and Save Time
The Spruce load scheduler (dispatch control panel) helps organize deliveries easily using drag and drop capabilities.
Drivers can obtain a signature as proof of delivery and take pictures of the material drop that automatically ties to the sale. You can also send notifications to customers via email or text to let them know their delivery status.
GPS tracks your trucks, giving feedback on its location. Receive overweight truck alerts and improve efficiency with printed, bar-coded manifest documents for delivery drivers.
Ready to automate the busywork and reduce calls to your dispatcher?
Mobility
Improve Productivity and Communication
Access Your Data From Anywhere
Spruce helps you manage your business on the go, whether on the shop floor or a remote location. Spruce AnyWare™ is a mobile application for your employees, and ProLink™ is a mobile app for your customers. Both apps improve efficiency and communication within your business and help position you as a customer-focused organization.
Tired of being chained to your desk?
Marketing & Customer Loyalty Tools
Retain Customers and Attract New Business
Customer Satisfaction Impacts Your Bottom Line
Smaller, independent organizations have a fraction of the marketing budget of their big box competitors, so customer satisfaction and loyalty have an even greater impact.
Spruce has many ways to help you retain customers and capture a greater share of wallet, without busting your marketing budget. Features include the ability to create your own promotional signage, offer customers flexible installment payments, and create your own loyalty program.
Manufacturing & Millwork
Track Profitability of Your Manufacturing Process
Maintain Consistent and Measurable Practices
Whether you hang doors, mull windows, fabricate trusses, stairs or wall panels, or just assemble a few odds and ends, Spruce’s Manufacturing module has you covered. Use it to automate your process and properly track costs so your shop isn’t the excuse for adjusting entries and low margins.
With Spruce, you can maintain consistent manufacturing practices and determine whether specific manufactured items are helping or hurting your bottom line.
Ready to track your costs and automate processes better?
Installed Sales
Manage All Aspects of Your Installed Sales
Integrated Module Eliminates Manual Tracking
All the aspects of an installed sale are integrated in Spruce. You can ticket items on departure or return and extra materials can be added to the original order, or a separate order can be placed and linked to the original sale.
Estimated vs. actual values (Materials, Labor, Tax, Billing, Collection) are collected and analyzed to show profit, so you can accurately measure the profitability of this important department.
Need help managing your installed sales?
Rentals
Efficiently Manage Your Rentals Business
No Expensive Add-on Solution Needed
Manage this branch of your business more efficiently within the confines of your Spruce system. It's easy to create reservations and set the rates on your terms.
You can seamlessly sell add-on items and collect deposits. Plus, you can account for late returns or items that are returned damaged. The integrated calendar ensures everyone has accurate rental availability.
Tired of expensive add-on rentals modules?
Fixed Asset Tracking & Depreciation
Report on Status of Long-Term Assets
Track, Depreciate, and Create Ledger Entries
Properly account for your trucks, machinery, buildings, or other assets without using spreadsheets or a separate, specialized software. You can even attach each asset's related documents including insurance, registration, inspections, maintenance, taxes, and more!
Ask us how to start using Fixed Asset Tracking & Depreciation today!
Focused For Your Industry
- Lumber & Building Materials Dealers
- Hardware Stores & Home Centers
- Kitchen & Bath Showrooms
- Tile & Flooring Supply Stores
- Masonry, Brick, & Concrete Suppliers
- Plumbing, Electrical & HVAC Suppliers
- Window, Door, & Millwork Showrooms
- Lawn & Garden Supply
- Farm, Ranch & Pet Supply Dealers
- Other Suppliers
Owner/Managing Director
GROW YOUR BUSINESS
Owner/Managing Director
With Spruce, order fulfillment, sales, delivery, inventory, and accounting are seamless. Plus, detailed reports and graphical analytics help me make better business decisions.
Spruce makes my business more efficient because:
- It's easy to use, so my employees are more productive and seasonal staff can immediately help customers
- Mobile apps offer 24/7/365 access and we use tablets, so no one is tied to a work station
- Information is at our fingertips, so employees can spend more time with customers.
Everything we need is included with Spruce, and since it’s cloud-based we don’t need expensive servers or extra IT people to run the system!
Accounting Managers
ACCESS ACCURATE DATA
Accounting Managers
With Spruce, we don’t need to manually input data into separate systems. Accounts receivable, accounts payable, rebate tracking, and the general ledger are included so all our data is connected.
Document management saves me hours because:
- All transactions link to accounts which means I’m not on the phone or looking through emails and paper files to find the documents I need
- I can email statements and invoices, saving me time and money on paper and postage
- Data is real-time, so I always have accurate information on accounts
With Spruce’s comprehensive accounting features, I can finally work normal hours again!
Purchasing & Inventory Manager
STOCK THE RIGHT PRODUCTS
Purchasing & Inventory Manager
Before Spruce, placing orders and managing inventory was incredibly time-consuming. Now our procurement process is easy with seamless vendor communications (EDI) with co-ops and suppliers.
We improved our purchasing, receiving, and inventory processes through:
- Automated ordering which saves us time
- Establishing minimum/maximum stock levels to automatically determine order quantities and reduce shelf space needs
- A better special order process with integrated tracking ensures items are delivered
Now we stock the right inventory, which drastically improved our cash flow and bottom line.
Customer Service & Sales
ENHANCE CUSTOMER EXPERIENCE
Customer Service & Sales
Using Spruce point of sale, I can give customers a positive experience that keeps them coming back. All account and product information is at my fingertips, so I can immediately answer customer questions.
I help create satisfied, loyal customers by:
- Quickly answering questions and placing orders based on previous purchases
- Printing, emailing, or faxing invoices right from the POS as part of the transaction
- Easily creating special orders to help customers while growing sales
Plus, I can use a mobile tablet to process a customer order from the sales floor or even out in the field. Spruce point of sale gives me the tools I need to exceed customer expectations.
