Spruce General Ledger Software Demo

See how ECI Spruce helps simplify accounting with an integrated general ledger. This demonstration shows how businesses can manage GL accounts and journal entries, track fixed assets, access related documents, create financial reports, and drill down into transaction-level details.

With flexible account structures, recurring entries, import tools, customizable reporting, and automated report scheduling, Spruce gives your team greater visibility and control over financial information.

What You’ll Learn

In this Spruce General Ledger demonstration, you’ll learn how to:

• Create and manage general ledger accounts using a flexible account structure
• Roll up financial data for summary reporting or extend accounts to posting-level detail
• Add new account entries quickly within Spruce
• Review journal entries and GL account summaries
• Drill down from financial data into individual debits, credits, and transactions
• Access related invoices, payments, check runs, receipts, and other documents
• Review detailed sales tax payable transactions
• Open related customer invoices directly from GL activity
• Use recurring journal entries to save time and reduce manual data entry
• Import payroll and other journal entry files using the Import Wizard
• Attach supporting documents, such as payroll reports, to journal entries
• Control document access for specific user groups
• Track and depreciate trucks, machinery, buildings, and other fixed assets
• Set asset purchase amounts, purchase dates, depreciation methods, and service lives
• Automatically create depreciation schedules
• Attach insurance, registration, inspection, maintenance, and tax documents to assets
• Create detailed or summary financial reports
• Generate income statements in PDF format
• Review sales, cost of sales, gross profit, expenses, operating income, and net income
• Run detailed trial balance reports for specific time periods or expense categories
• Drill down from trial balance activity into related vendor invoices
• Create custom general ledger report templates
• Build reports for specific requirements, such as intercompany transfers
• Schedule reports to run automatically and keep your team informed

About the Demonstration

This video introduces the integrated General Ledger module in ECI Spruce and shows how it supports day-to-day accounting and financial management.

The demonstration begins with Spruce’s flexible account structure. Businesses can organize accounts for high-level financial summaries while still extending them to posting-level detail when more granular information is required. New account entries can be added by selecting an existing account and creating a new account number.

The video then shows how users can review journal entries and drill down into the details behind GL activity. Spruce provides access to debit and credit information as well as related invoices, payments, check runs, receipts, and other documents. For example, users can review sales tax payable activity, view the transactions contributing to an account balance, and open a related customer invoice directly from the GL details.

Spruce also supports recurring journal entries and imported entries. These tools can help reduce manual work and the risk of errors, particularly for recurring processes such as payroll. The Import Wizard is used to load a payroll spreadsheet into a journal entry, and a supporting payroll report is attached to the entry for future reference. Access to attached documents can be managed for specific user groups.

The next section focuses on fixed assets. Spruce can track and depreciate assets such as trucks, machinery, buildings, and other equipment without requiring separate spreadsheets or specialized software. Users enter information such as the purchase amount, purchase date, depreciation method, number of depreciation periods, and service life. Spruce then creates a depreciation schedule and applies the depreciation over time. Related documents, including insurance, registration, inspections, maintenance records, and tax information, can also be attached to the asset.

The demonstration concludes with Spruce’s financial reporting capabilities. Users can configure income statements by selecting data, filters, subtotals, and report formats, then generate detailed reports in PDF format. Reports can be displayed in full detail or summarized using options such as Group Summary.

The video also demonstrates the G/L Detailed Trial Balance report, which can be run for a selected time period and expense category. Users can drill down from an expense balance into the supporting transaction and open related documents, such as a vendor invoice for vehicle tires.

Finally, Spruce enables users to create custom general ledger report templates for specific business needs. The example shown uses a custom template for intercompany transfers. Reports can also be scheduled to run automatically, helping businesses stay informed about their financial activity.

Simplify General Ledger Management with Spruce

Learn how ECI Spruce can help your business manage accounting activity, track fixed assets, access supporting documentation, and create financial reports from one integrated system.