Spruce Accounts Payable Software Demo

See how ECI Spruce helps simplify and streamline accounts payable processes. This demonstration shows how Spruce enables businesses to enter invoices, schedule payments, manage supporting documents, research vendor activity, run checks, reconcile accounts, and plan for upcoming cash requirements—all within an integrated system.

Watch the video to learn how Spruce can help your team process invoices more efficiently, reduce errors, maintain better payment records, and make more informed cash-flow decisions.

What You’ll Learn

In this Spruce Accounts Payable demonstration, you’ll learn how to:

• Enter vendor invoices and select receipts associated with those invoices
• Use EDI options for major vendors and co-ops to save time and reduce manual-entry errors
• Schedule payments by batch date, due date, discount date, and other payment criteria
• Adjust payment terms while automatically updating discount and due dates
• Manage invoice statuses, including open, paid in full, on hold, and electronically paid invoices
• Connect accounts payable activity with the General Ledger
• Attach emailed invoices and other electronic documents to payment records
• Scan paper invoices into Spruce using barcode labels
• Store supporting documents with each payment record for easier future access
• Review recent vendor payments without searching through paper files
• Drill down from payment history into check details, invoice information, receipts, and purchase orders
• Review open and paid vendor bills from the Billing Entry screen
• Schedule all eligible bills or select a subset for payment
• Run payables reports for bills scheduled for payment
• Use report links to access the original vendor invoice when questions arise
• Process check runs and manage check numbers within Spruce
• Rerun past check runs with new check numbers when needed
• Configure multiple print trays to print long remittance lists on plain paper rather than check stock
• Update cleared checks and reconcile checking-account activity
• Review projected cash requirements based on open invoices, inventory receipts, and purchase orders
• Analyze expected cash outlay by purchase category and time frame

About the Demonstration

This video provides an overview of the fully integrated Accounts Payable module in ECI Spruce. It begins with the Billing Entry screen, where users can enter vendor invoice information, select the related vendor receipts, and capture payment details.

Spruce supports flexible payment scheduling, allowing businesses to schedule payments based on a selected batch date, invoice due date, or available discount date. Payment terms can be adjusted as needed, with due dates and discount dates automatically updated to help teams avoid missing potential savings. Invoice statuses can also be managed directly within the system, including invoices that are open, paid in full, on hold, or already paid through electronic funds transfer or another payment method.

The demonstration also highlights Spruce document management capabilities. Users can attach electronic copies of emailed invoices and other supporting documentation directly to the billing record. For paper invoices, barcode labels can be generated so documents can be scanned and automatically attached to the corresponding payment record—creating a digital record that is easy to locate later.

Spruce makes it easier to research vendor payment activity without relying on filing cabinets or manual follow-up. From the Billing Entry screen, users can review recent payments, drill into check and invoice details, and access related receipts and purchase orders. They can also see whether other vendor bills are still open or have been paid.

Once bills have been entered, users can find and schedule payments using a range of criteria, including batch date, entry date, and discount date. Payables reports provide visibility into scheduled payments, and live report links allow users to quickly access the original vendor invoice when they need more information.

The video then demonstrates the disbursement process. Users can review the bills to be paid, select the appropriate checking account, and process the check run. Spruce manages check numbers, tracks previous check runs, and supports reruns when new check numbers are required. Multiple printing trays can also be configured, allowing longer remittance information to print on standard paper rather than costly check stock.

Finally, the demonstration shows how Spruce supports cash-flow management. Users can update checks that have cleared their checking account and see totals adjust automatically. Spruce can also calculate upcoming cash requirements using open invoices, inventory receipts, and purchase orders, helping businesses understand expected cash outlay by purchase category and time period.

See Spruce Accounts Payable in Action

Learn how ECI Spruce can help your business make accounts payable processing more efficient, improve visibility into vendor payments, and gain greater control over cash flow.