How to Stop Sunk Cost Fallacy and Embrace cloud ERP migration for Better ROI

We’ve all experienced the sunk cost fallacy at some point. Imagine you have a car that’s been reliable for years. But as time passes, you’ve had to invest more to keep the car running. One month, it’s new brakes. The next month the exhaust needs work. Then, one day, it stops running, and you’re on the side of the road calling a tow truck and worried about how much the next bill will cost.

At this point, you face a choice:

1. Tow and repair the car because you have already invested a lot in it and expect it to last a few years.

2. Cut your losses and buy a newer, more reliable vehicle.

The sunk cost fallacy would lead you to choose option 1. You think, “I’ve already spent so much on this car—I can’t just give up on it now!” But the money you’ve already spent is gone—it doesn’t make future repairs a better investment.

Even if it feels like you’re “wasting” the money you already put in, that investment is gone—it shouldn’t force you into making more bad decisions going forward.

This is a common way of thinking for business owners who continue to invest in their aging tech stack. Past investments have too much influence on future decisions. This cognitive bias can be detrimental to your business when it comes to managing and upgrading critical systems that your company relies on.

The hidden costs of holding on

For Managed Print Service (MPS) providers and office equipment dealers, on-premise ERP and device management systems have been a staple for decades. Businesses have invested heavily in hardware, software licenses, integrations, consultant fees, and employee training. The idea of abandoning these investments and migrating to the cloud can feel like a financial loss. But the sunk cost fallacy tells us that past expenditures should not influence future decisions—only expected future costs and benefits should matter.

Why sticking with your legacy system is risky

Many companies hesitate to switch to cloud solutions because of perceived costs. However, continuing to invest in an aging on-premise system can lead to even greater costs, including:

• Ongoing maintenance costs: Legacy systems require constant updates, patches, and hardware replacements, draining IT resources.
• Security vulnerabilities: On-premise systems are more susceptible to cyber threats and compliance risks, requiring costly security measures. Legacy software systems are limited in their ability to support modern security protocols.
• Productivity losses: Outdated software can hinder efficiency, leading to employee frustration and operational inefficiencies.
• Forced migrations: all legacy products eventually have an expiry date. Whether your vendor decides that future support will become limited or technical limitations force you to move your system, hastily scheduled migrations can be more costly and disruptive than those planned strategically.

Cloud ERP: A smarter investment

Unlike legacy on-premise systems, cloud solutions provide continuous updates, seamless integrations, and built-in scalability. With a cloud-based system:

• You’re always up-to-date: No costly tech stack upgrades or disruptive system updates.
• Security and compliance are handled for you: Cloud providers ensure data protection and regulatory compliance.
• You gain business agility: Cloud platforms enable faster decision-making, remote accessibility, and streamlined workflows.
• The total cost of ownership is lower. Reduced infrastructure, maintenance, and operational costs make cloud solutions more cost-effective in the long run.

Time to reevaluate your future tech investments

If your provider offers a path for cloud conversion, you should actively plan your migration strategy. Holding onto an outdated system because of past investments could cost you more than you realize in operating expenses and productivity.

Final thoughts: Future gains over past costs

Just as you wouldn’t keep pouring money into fixing that old car that keeps breaking down, your business shouldn’t continue investing in legacy technology that limits your growth and loses value with every passing day. The best decision is the one that maximizes future value—regardless of what you’ve already spent.

Don’t let the sunk cost fallacy hold your business back. If your software vendor can provide a migration path toward greater efficiency, lower costs, and long-term agility, the right move is to embrace the future now.