With so many of us working from home offices, companies are holding a lot more virtual meetings to stay in touch and align on projects and goals. Giving a presentation is no longer just about showing your slides in a conference room. You need to be prepared on and off camera to ensure that your meeting is a success. Below are some tips that can help you to prepare for your next meeting.
- Make sure your slides are simple and easy to read
- Pictures are better than a lot of words. You can put your own notes on a different screen so that you can access them if needed.
- Prior to the meeting, do a mirror check - if you look polished you will be taken more seriously
- Look at the camera; not your screen. That allows you to connect with your audience.
- Make sure everyone has cameras on (body language is 55% of how we communicate)
- If someone seems distracted you can politely try to draw them back in to the conversation.
- Familiarize yourself with the technology and all its bells and whistles
- Does your technology have chat boards, white boards, etc. and are you using all the features effectively?
- Pay attention to your lighting, sound and background
- Is it easy for people to see your face?
- Is your background clean and uncluttered?
- Are you in a quite area with no audio distractions?
- Use good verbal cues to keep audience engaged
- Fluctuate your tone
- Use storytelling and humor
- Ask for people to share, “I noticed you nodding Lisa; I would love to hear your perspective on this topic.”
- Check for understanding using an open ended question “I know I covered a lot there, what questions do you have?”
- Accept there will be hiccups and plan for them
- Someone’s screen freezes
- In the chat use the private feature to send them the call in info and have them exit and call back in
- The audience is talking over each other
- Ask people to give you a hand raise if they have a question and a thumbs up if they have a comment; this incorporates some physical movement and allows people to get called on prior to speaking
- A pet or child joins in; if so do a quick introduction to acknowledge the new “assistant” and then transition back into business
We hope you found these useful. Have any tips of your own? Email us at firstname.lastname@example.org.
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